| Job Description: |
OFFICE LOCATION
Seattle, Washington (WA)
ABOUT US
The Nature Conservancy is the world’s leading conservation organization, working in all 50 states and more than 33 countries. Founded in 1951, the mission of The Nature Conservancy is to preserve the plants, animals and natural communities that represent the diversity of life on Earth by protecting the lands and waters they need to survive.
ESSENTIAL FUNCTIONS
This position is responsible for providing day-to-day administrative support to senior staff and operations within the Government Relations department and the Washington Coast Conservation Program for The Nature Conservancy in Washington. S/he will also provide general programmatic support including the development of communications and/or educational materials, conducting program research, supporting the management of a private grants program, managing materials and timelines associated with business planning, and/or producing narrative reports or meeting minutes as needed. S/he may prepare accounting forms and disbursement requests, monitor income and expense budgets, prepare/review internal and partner financial reports, and maintain digital files and information flow, including communication portals.
COORDINATION AND SCHEDULING OF MEETINGS
- S/he may be in direct communication with major donors, federal, state and local officials, officers from foundations and private organizations, and Conservancy staff for the purposes of scheduling meetings, event and meeting follow-up, acknowledgements and general correspondence on behalf of the program directors.
- Management of communication in program teams, and across teams
- Meeting scheduling and preparation; including materials, food, and travel arrangements
ADMINISTRATIVE:
- S/he may provide a full range of high-level administrative support to senior management by preparing correspondence and materials, handling travel arrangements, completing expense reports and scheduling.
OTHER :
- S/he may coordinate such activities as central administrative processes (telecommunications, central services, mailroom operations, central filing, telephone/public reception and general office duties.
- Other duties as assigned
BASIC QUALIFICATIONS
- Bachelor’s degree and 1 year related experience, Associate’s degree and 3 years of related experience, or equivalent combination.
- Experience coordinating one or more central administrative processes, such as telecommunications, , central services, mailroom operations, central filing, telephone/public reception, , maintaining office supplies, general purchasing requests, or equivalent.
- Experienceorganizing files, coordinating projects or meetings, or related, including note-taking.
- Experience in customer service and/or written/verbal communication with staff, vendors, customers, the public, or others.
- Experience using the full MS office suite, in particular Outlook, Word and Excel, and navigating the Internet.
PREFERRED QUALIFICATIONS
- Bachelor’s degree and 1-2 years of related experience, Associate’s degree and 3-4 years of related experience, or equivalent combination.
- Experience in MS Office, Outlook, Word, Power Point and Excel. May require SharePoint and Database Management skills. Ability to use advanced computer functions including navigating the Internet. May require ability to manipulate, analyze and interpret data.
- Strong written and verbal communication skills, organizational skills and attention to detail.
- Ability to organize time, manage diverse activities and meet deadlines.
- Must be service oriented. Courteous, personable, tactful and able to deal effectively and sensitively with all levels of staff and public.
- Demonstrated flexibility to changing situations and priorities.
COMPLEXITY/PROBLEM SOLVING
- Ability to prioritize tasks in the absence of specific instructions.
- Proven ability to take initiative to pro-actively solve day-to-day problems within specific guidelines and parameters of the position.
- Complete multiple and varied assignments in a timely manner or under deadlines. Track progress on tasks and perform follow-up as needed.
- Identify routine problems and utilize existing resources for resolution.
DISCRETION/LATITUDE/DECISION-MAKING:
- Duties are performed under general supervision and established guidelines.
- Prioritize work independently, working with supervisor as needed.
- Make day-to-day decisions as delegated by supervisor.
RESPONSIBILITY/OVERSIGHT – FINANCIAL AND SUPERVISORY:
- Supervises no staff, but may help plan and direct the work of volunteers or interns.
- Limited responsibilities, which may include processing, check requests, travel expense reports and petty cash.
- May purchase equipment and supplies as provided for in budget and in consultation with supervisor.
COMMUNICATIONS/INTERPERSONAL CONTACTS:
- Work and communicate effectively with a wide range of people, including employees, the public, vendors and people with different cultural backgrounds.
- Communicate with internal and external contacts to seek or convey information and coordinate arrangements.
- Familiarity with standard business communications; ability to draft and edit correspondence, notes and other written materials.
- Formulate and clearly communicate ideas to others.
WORKING CONDITIONS/PHYSICAL EFFORT:
- Work performed in a general office setting.
- Ability to work in a fast-paced, stressful environment and manage multiple overlapping deadlines.
- Work requires only minor physical exertion and/or strain. Work environment involves only infrequent exposure to disagreeable elements
This is a part-time (17.5 hours/week) position.
BENEFITS
The Nature Conservancy offers competitive compensation, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.
HOW TO APPLY
All applicants must apply online at nature.org. To apply to position number 39356 , submit resume and cover letter as one document.
All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on October 12, 2011.
Failure to complete all of the required fields may result in your application being disqualified from consideration. The information entered in the education and work experience sections are auto screened by the system based on the basic qualifications of the position.
You must click submit to apply for the position. Click save if you want to be able to return to your application and submit it later. Once submitted, applications cannot be revised or edited.
EOE STATEMENT
The Nature Conservancy is an Equal Opportunity Employer.
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