| Job Description: |
Minimum Requirements:
High school diploma or equivalent.
Minimum five years of administrative / secretarial / clerical experience.
Proficient in Microsoft Office Suite.
Proficiency with internet search engines, electronic mail systems, spreadsheet and word processing applications.
Works well in a team environment.
Demonstrates initiative.
Increased ability to multitask.
Adapts quickly to new tasks.
Increasing ability to understand and set priorities.
Job Description:
The successful candidate:
• Performs a variety of senior level clerical functions.
• May oversee the day-to-day direction and coordination of administrative services for an office.
• May assign work in order to meet deadlines.
• Interprets and ensures the consistent application of company policies and procedures.
• Provides reception back-up for lunch, breaks and vacations.
• Orders, distributes and maintains inventory for office supplies and copy paper.
• Liaises with office equipment vendors for service calls and supplies.
• Sets up, moves and programs office phones.
• May be responsible for cell phone management.
• Processes and/or approves transactions in electronic purchasing system.
• Assists staff with miscellaneous facilities needs; runs office errands.
• Liaises with office maintenance staff for facility needs.
• Provides back-up for electronic key card maintenance.
• Moves and sets up employees' office spaces.
• Maintains office equipment (lamps, furniture, fax machines, microwaves, chairs, carpet protectors, desks, etc. as well as the copiers and printers).
• Posts general office information as needed.
• Scans documents, prepares and burns CDs, and/or creates PDF files.
• Organizes and upkeeps repro, supply, shipping and receiving areas.
• Operates photocopiers, computers and scanners to print and copy documents on various paper stocks.
• Operates office equipment, including facsimile machines, folders, cutters, perforators, collators, drills, staplers, padders and binding equipment.
• Performs routine maintenance and troubleshooting of office equipment.
• Allocates costs for billing based on equipment usage.
• Coordinates and schedules printing, copying, scanning, and shipping of materials and deliverables.
• Opens, sorts and distributes incoming mail; collects and stamps outgoing mail; delivers messages; collects and distributes paperwork; marks, tabulates and files articles and records.
• Assists with central projects files (closed projects).
• Assists with ergonomic needs of staff. EOE M/F/D/V
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