| Job Description: |
Minimum Requirements:
Incumbent must be able to demonstrate 6 years experience in a related field requiring a thorough knowledge of Federal Acquisition Regulations (FAR). Incumbent must also demonstrate past experience working in the administration of Government contracts and subcontracts, the ability to work with people of varied background and myriad objectives, reach consensus on complex issues in a timely manner, and provide guidance to others in performing interrelated tasks in an efficient, effective, and timely manner.
Level E2
Incumbent must possess an AS Degree + 2 years equivalent specialized training and work experience OR a BS Degree OR 8 years equivalent specialized training and work experience.
Level E3
Incumbent must possess an AS Degree + 6 years equivalent specialized training and work experience OR a BS Degree + 4 years equivalent specialized training and work experience OR MS Degree. OR 10 years equivalent specialized training and work experience.
Job Description:
Serves as Buyer in relation to simplified acquisition procurement activities for EG&G DMI. Performs, coordinates, and administers routine procurement activities in compliance with prime contract requirements, Government, Federal Acquisition Regulation, and other internal/external requirements.
DESCRIPTION OF DUTIES:
1. Performs, coordinates and administers routine procurement activities in compliance with subcontracts, agreements, Government, Federal Acquisition Regulation and other internal/external requirements. Provides internal financial controls to ensure all procurement activities are properly funded and reported. Duties include, but are not limited to the following:
• Ensures documentation is properly accounted for and maintained in accordance with the prime contract and Government regulations such as purchase orders, request for quotes, agreements, modifications, bids, justifications, determinations, special contract provisions, representations and certifications.
• Ensures correspondence comply with company policies and internal/external procedures.
• Processes purchase requisitions (PRs), coordinating required delivery dates with requesters, soliciting quotes/proposals, interfacing with suppliers, conducting negotiations, preparing award documentation to include purchase orders (POs), and administering subcontracts if applicable.
• Negotiates and prepares subcontract modifications.
• Coordinates with Receiving on all incoming material.
• Expedites/follows up on all late deliveries (>10 calendar days) and resolving problem Pos.
• Supplies the Warehouse with information on part number changes, pricing, lead times, and any other information regarding material requests generated by the Min/Max system.
• Conducts peer reviews on all acquisitions that require ACO review/approval.
• Documents vendor performance in order to maintain a proficiency list and create past performance information for future best-value requirements.
• Supports the timely and accurate submittal of the quarterly and annual Small Business Reports (SF 294/295 data).
• Performs market surveys in support of Engineering ECPs plus others as required.
• Completes all other procurement reporting requirements.
• Interacts with CARs to ensure services are received and renewal or re-compete of existing contracts or POs is accomplished in a timely fashion.
• Assists requestors with scope of work preparation and single/sole-source justifications.
• Supports the fiscal year proposals with vendor estimates and necessary substantiation.
• Responsible for maintaining the integrity of an approved certified Contract Purchasing System.
• Responsible for resolving invoice discrepancies associated with purchase orders/subcontracts.
• Responsible for communicating invoice issues with Finance/Accounts Payable Department and resolving all open issues.
• Responsible for expediting and ensuring all invoice are paid in accordance with the net term of the subcontract.
2. Supports the TOCDF safety culture by performing all duties in accordance with the below listed safety responsibilities and enforcing a safe work environment.
3. Performs other duties as assigned.
OTHER RESPONSIBILITIES:
SAFETY:
EG&G Defense Materials, Inc. enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe working environment. Each incumbent is responsible for completing all training requirements and fulfilling all self-aid/buddy-aid responsibilities, participating in emergency response tasks as requested, and serving on safety committees and teams as requested.
PROCEDURE COMPLIANCE:
Incumbent must read and understand the general and specific operational, safety, and environmental requirements of all plans, procedures, and policies pertaining to this job and sign a statement acknowledging completion of this job requirement and their acceptance of the requirement to perform all procedure steps without deviation. In addition, managers are accountable to assure implementation of this requirement within their organization.
REPORTING RELATIONSHIP:
Reports directly to the functional area manager.
WORKING CONDITIONS:
Works in an administrative office in proximity to the chemical plant. The individual and supervisor assure that the degree of risk is reduced to the lowest level. Must be able to acknowledge and respond to Emergency lights and sirens and be capable of wearing a protective mask.
EOE M/F/D/V
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