| Job Description: |
I. Job Summary
Under general supervision, coordinates and administers payroll and Human Resources functions for the Arizona/ New Mexico Market Area.
II. Essential Duties and Responsibilitiesinclude the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.
- Human Resources first point of contact for assigned districts. Will develop a partnership with market area staff to support and oversee communication, implementation, maintenance and adherence to all company human resources and payroll programs.
- Work with market area managers/employees and corporate to ensure districts receive communications, guidance and support with regards to implementing and maintaining company practices and procedures.
- Submits appropriate requests to Payroll for off-cycle checks as a result of missing hours or corrections to keying errors in Kronos; submits appropriate requests to payroll for one time adjustment involving commissions, bonus, tool allowance, union dues and vacation/paid time off payout; calculate weekly incentive pay for incentive-eligible employees.
- Maintains Human Resources data base, and provides reports to managers in a timely manner.
- Maintain working relationship with Union representatives.
- Approach all encounters with employees, vendors and customers in a friendly, service oriented manner.
- Must always maintain confidentiality of all verbal and/or documented information.
- Provide training and presentations as needed from information and training provided by Corporate and/or Senior Leadership in a positive and professional matter. Train all new supervisors on the use of Kronos time approval procedures.
- Provide assistance during the Annual Open Enrollment employee information meetings. Maintain basic and current knowledge of all company benefit programs in order to answers routine benefits questions for managers and employees. Assist managers and employees in resolving benefits matters as needed.
- Ensures that all necessary forms and documentation are completed for any unemployment claims. Ensures that all parties are kept informed, and that proper follow up is conducted. Attends all unemployment hearings at needed.
- Conducts new employee bi-weekly orientations, ensuring all necessary forms and documents are completed and returned. Sets up all necessary personnel files, answers questions, and follows up as needed. Coordinates with Service Center to ensure all new hires are entered accurately into PeopleSoft system. Maintains a sufficient inventory of supplies in order to provide new hires with required Waste Management on-boarding materials.
- Maintenance of all employee personnel files, binders, and clerical functions for the department; responses to employee and manager requests for information.
- Organizes, distributes, plans and produces the company weekly/monthly newsletter.
- Oversee all record keeping procedures to ensure compliance with state and federal laws as well as company policy.
- Function as the point of contact to receive and distribute paychecks.
- Attends safety meetings and quarterly site visits. Must be flexible and able to work varied schedule to accommodate business needs.
- Other special projects and duties as assigned
III. Supervisory Responsibilities
This job has no supervisory duties.
IV. Work Environment
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
- Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc) most of the work day;
- Required to exert physical effort in handling objects less than 30 pounds rarely;
- Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely;
- Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements rarely;
- Normal setting for this job is: office setting.
V. Qualifications
The requirements listed below are representative of the qualifications necessary to perform the job.
A. Education and Experience
Required: High school diploma or G.E.D, and minimum three years previous experience.
Preferred: Bachelor's Degree in Human Resources or related field, and four years previous experience in payroll capacity.
B. Certificates, Licenses, Registrations or Other Requirements
None required
C. Other Knowledge, Skills or Abilities Required
Knowledge of general Human Resources, and payroll practices
Communicate effectively- able to speak, read and write clearly in English. Bilingual, Spanish preferred but not required.
Proficiency in commonly accepted office software suite applications to include Word, Excel, Outlook, and PowerPoint.
Familiarity in PeopleSoft HRIS and Kronos systems, with working knowledge of report management and queries.
In state travel required, 15%
|
