Administrative Assistant - Oakland, CA Job In , Full Time Jobs In CH2M Hill

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Job Ref:	48043BR
Employer:	CH2M Hill.
City:	Oakland
State/Province:	CA
Country:	United States
Type of Employment:	Full Time

Job Description:

CH2M HILL Administrative Assistant Careers – Oakland, California

The challenge? Be part of a fast-paced, growing team working on challenging environmental projects. Each day, you will support a team by completing a variety of administrative tasks. You should be able to think on your feet, work with minimal supervision and multitask effectively; use independent judgment and have the initiative to take on new tasks and challenges every day. You should be able to work quickly, be very responsive, and have strong interest in producing high quality products. You should possess at least 8 years of administrative experience and have excellent skills using Adobe; Microsoft Office tools including Word, Excel, PowerPoint, Outlook; and the internet/intranet. Work is frequently complex, proprietary, and requires strong administrative skills as well as excellent inter-personal and communication skills. You should also have a desire to grow personally as well as professionally with each administrative assistant job.

Our Administrative Assistants:

Assist with proposal preparation, including entering information into Pricer (a cost estimating tool), cost tables, and initiating contract Review and Approval processes.
Serve as point person on receipt and distribution of contracts; maintain contract tracking sheet from start to finish
Maintain an updated list of open contracts, including contract numbers, project name, project manager, not-to-exceed value, and period of performance.
Serve as the lead for CRM tool (business development tracking tool) – enter new opportunities into CRM, regularly gather information to keep CRM up to date, remove won/lost opportunities
Maintain Sharepoint sites, including calendar and information depository
Maintain distribution lists, contact lists, etc.
Schedule program/team meetings via Outlook, including coordinating with other administrative assistants
Enter staff bill rates, as mapped by others, into Pricer templates on a weekly basis
Create/maintain Pricer templates
Solicit/gather information to support client performance scorecards
Track monthly subcontractor field hours for Health and Safety reporting
Independently assist managers and professionals in preparing reports, organizational charts, presentations and correspondence and coordinate their production (may schedule graphics, editing, and reproduction).
Exhibit excellent interpersonal skills and have frequent interaction with senior management, staff from across the firm, and clients.
May play coordination role for other administrative staff (both on-site and remote offices).
Preferably have previous engineering/consulting firm experience OR have education/experience in business administration or finance

Success in performing these duties may lead to increased responsibilities in assisting with tracking of project finances. CH2M HILL will not sponsor an employment visa (e.g., H-1B visa, etc.) to fill this position. Position will provide support to senior leadership roughly 50% of the time.

Basic Qualifications

High School Diploma or equivalent.
8 years of clerical/administrative assistant experience in a professional environment OR BS degree and 4 years of clerical/administrative assistant experience.
Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook; and the Internet.

Degree Required

High School or GED

Preferred Years of Experience

8-15

What you will find

At CH2M HILL, the greatest challenges provide the biggest rewards. Each day, your drive and creative ideas will be providing solutions that help build a better tomorrow. Whether it is the pride that comes with accomplishment, personal growth or making a difference in the world, you will discover true success in a career that brings out the best in you at CH2M HILL. Ready? Let's get to work.

Developing People through Challenging Projects
CH2M HILL is an Equal Opportunity Employer.

Post Date:

10/23/2012

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