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Job Ref:	40585
Employer:	Nature Conservancy.
State/Province:	Arkansas
Type of Employment:	Full Time

Job Description:

OFFICE LOCATION
Little Rock, Arkansas (AR)
ABOUT US
The Nature Conservancy is the leading conservation organization working to make a positive impact around the world in more than 30 countries, all 50 United States, and your backyard. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. Visit www.nature.org/aboutus to learn more.

TNC
ESSENTIAL FUNCTIONS
The Executive Assistant provides high level, professional administrative and logistical support to the Director and the philanthropy and government relations team in a high-energy work environment. S/he serves as the Director’s representative in communications with managers, staff, trustees, donors and the general public as well as leaders and partners in the business, policy, and conservation community in accomplishing the chapter’s conservation goals. This includes the preparation of letters, reports and memoranda; the screening of incoming correspondence, calls, and requests; scheduling appointments; arranging travel; maintaining all files and records for the Director; and making the first determination of priority and disposition. This position will assist in the execution of philanthropy meetings, events and reports as directed by the philanthropy staff. Duties are highly confidential and require broad and comprehensive knowledge of the Conservancy’s policies, operations, programs, organization and values and must be carried out with little or no supervision. Responsibilities require discretion, judgment, tact and poise. Incumbent may have considerable latitude and flexibility in carrying out assigned tasks.

SPECIFIC DUTIES

Communicate on behalf of the Director by telephone, in person or in writing with all levels of staff, trustees, agency partners, political leaders, supporters and the general public to relay or receive information. Receive and screen visitors and telephone calls for the Director, ascertaining the needs of the caller and determining priority and disposition. Take and relay messages, researching and responding to inquiries on behalf of the Director.
Manage projects related to the Director’s conservation, government relations, and fundraising responsibilities.
Arrange meetings, schedule appointments and maintain the Director’s business calendar. Make travel arrangements, coordinating activities with partners and supporters as appropriate. Follow-up to ensure that all details have been handled, collect receipts and process all corporate expenses.
Working with TNC attorneys, responsible for coordinating the processing of closing documents for legal and real estate transactions. Includes copying, obtaining proper signatures including notary public, shipping, and tracking.
At the request of the Director of Philanthropy, assist writing fundraising reports and proposals, and assist with logistics for meetings and special fundraising events.
Maintain philanthropy/marketing materials. Order brochures, reprints, etc. from World Office, coordinate local production of materials as needed, maintain philanthropy/marketing supply closet and help staff locate materials, gather materials together for events, presentations, member requests, etc., maintain archive copies.
Maintain appropriate administrative files. Maintain and update Arkansas Chapter Bylaws.
Perform other duties and functions as requested by the Director or the philanthropy and government relations team.

BASIC QUALIFICATIONS

Bachelor’s degree and 2 years related experience, Associate’s degree and 4 years related experience, or equivalent combination.
Experience with MS Office, including use of the Internet.
Experience coordinating projects, setting realistic deadlines, managing a timeline, or related experience.
Experience working with a wide range of people, such as board of directors, donors, volunteers, the public and/or all levels of staff.
Experience writing, editing, proofreading, and/or with oral, verbal and written communications.

PREFERRED QUALIFICATIONS

Bachelor’s degree and 2-3 years related experience, Associate’s degree and 4 to 5 years related experience or equivalent combination.
Excellent verbal and written skills in English and other language(s) which may be relevant in the department/region.
May require supervisory experience, including ability to set objectives and manage performance.
Experience in MS Office, Word and Excel, and Power Point. May require database management skills. Ability to use advanced computer functions including navigating the Internet. Ability to manipulate, analyze and interpret data.
Service oriented. Courteous, personable, tactful and able to deal effectively and sensitively with all levels of staff and public.
Strong organizational skills and attention to detail.
Ability to organize time and manage diverse activities. Meet deadlines.
Demonstrated flexibility to changing situations and priorities.
May require fluency in foreign language(s) to support global operations. Specific language(s) may be preferred depending on operating unit.

BENEFITS
The Nature Conservancy offers competitive compensation, 401k matching for eligible employees , excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

TO APPLY
To apply to position number 40585, submit resume and cover letter as one document. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on December 12, 2012.

Failure to complete all of the required fields may result in your application being disqualified from consideration.

You must click “submit” to apply for the position. You may select “save for later” if you prefer to create a draft application for future submission. Once submitted, applications cannot be revised or edited.

If you are experiencing technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org .
EOE STATEMENT

The Nature Conservancy is an Equal Opportunity Employer.

The successful applicant must meet the requirements of
The Nature Conservancy’s background screening process.

Post Date:

11/29/2012

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