| Job Description: |
Minimum Requirements:
• High school diploma or equivalent.
Experience:
• Minimum 2 years of administrative / secretarial / clerical experience in engineering industry.
• Working in an active multi-project environment
• Monitoring & tracking project costs
• Working with contracts and sub-contracts
Skills, Knowledge, and Abilities:
• Working knowledge & understanding of basic accounting activities (accounts payable, accounts receivable, data entry and invoicing).
• Proficient knowledge of Microsoft Office Suite, Outlook, Deltek.
• Proficiency with internet search engines and electronic mail systems.
• Proficiency in spreadsheet and word processing applications.
• Works well in a team environment.
• Detail oriented, focused, good organizational and time management skills.
• Demonstrates initiative and willingness; work with little or no supervision.
• Listens and communicates effectively.
• Works well with other employees; flexible and adaptable.
• Professional attitude, customer oriented and strong work ethic.
Responsibilities:
• Provides administrative support to professional/technical staff. Performs secretarial, clerical, and administrative duties within the framework of specific job functions as set out by individual/regional offices.
• Performs administrative work by applying standard techniques utilizing established guidelines. Assignments generally require knowledge of the practices and procedures of the function, company products, policies and programs.
• Perform basic accounting tasks as assigned such as tracking invoices and expense reports.
• Understands and follows Company and office policies and procedures.
• Performs a variety of word processing tasks in relation to technical and non-technical documentation, including the thorough check of formats, grammar, spelling and punctuation.
• Assembles, reproduces prepared documents for both internal and external deliverables.
• Archiving, records management, document control within a specific team and/or projects may be an expected component of the support role.
• Prepares reports, manuals, agendas, correspondence and memoranda.
• Utilizes office equipment to accomplish assigned tasks.
• May be called upon to administer other ad-hoc administrative tasks as required.
• Receives specific objectives and investigates limited variables.
• May schedule conferences, appointments, meetings, and travel arrangements as needed.
Complexity & Decision Making Authority:
• Performs routine assignments with limited supervision; receives guidance on new aspects of assignments.
• Requires limited exercise of judgment.
Job Description:
• Successful candidate will support the day-to-day needs of the Pleasant Hill Survey Office as listed. In addition, back-up for front desk reception, maintain reception area, phones, mail, fax, filing & archiving, copying, binding, supply stock & inventory, and as needed to run office errands.
• Good verbal and written communication skills, professional people skills, time management skills, prioritization skills, detail-oriented ability to work with others are essential requirements of this position.
• Ability to advance and grow with a large scale surveying and engineering firm. Become an integral member of the team as the survey department grows in size.
• A chance to work and support a dynamic team involved on major projects throughout California. EOE M/F/D/V
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