Executive Assistant To Deputy Director, Marketing Job In , Full Time Jobs In Nature Conservancy

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Job Ref:	40241
Employer:	Nature Conservancy.
State/Province:	DC Metro Area
Type of Employment:	Full Time

Job Description:

OFFICE LOCATION
Arlington, Virginia (VA)
ABOUT US
The Nature Conservancy is the leading conservation organization working to make a positive impact around the world in more than 30 countries, all 50 United States, and your backyard. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. Visit www.nature.org/aboutus to learn more.

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ESSENTIAL FUNCTIONS
The Executive Assistant supportsthe Deputy Director of the Marketing Division, with responsibilities that require discretion, judgment, tact and poise. S/he performs a variety of high level administrative tasks, to include budget preparation, travel arrangements, meeting logistics, scheduling, and reporting and tracking information for senior management. S/he will have considerable latitude and flexibility in carrying out assigned tasks, and will have frequent interaction with staff at all levels within the organization. The Executive Assistant will make interpretations and recommendations as appropriate. S/he will assist the Deputy Director of the Marketing Division with project managing divisional marketing initiatives.

The Executive Assistant reports to the Deputy Director, Marketing Division and may manage vendors, interns or volunteers.

DUTIES

Support the Deputy Directorwith calendar management, travel arrangements, meeting coordination and logistics, file organization, telecommunications assistance, budget management and preparation, processing of expense reports and support for special projects, as needed.
Exercises delegated financial authority in a variety of areas, such as arranging for large meetings and committing funds related to such meetings and approving expense reports.
Draft and edit departmental internal communications.
Assist with project management of divisional marketing initiatives.
Act as liaison with Marketing Operations, Finance and Human Resources staff to help resolve issues and communicate pertinent information to the Deputy Directorrelated to annual performance appraisals, salary suspense and fiscal year deadlines.
Manage contracts and other central files for the department.
Supervises administrative staff and/or volunteers, interns and temporary staff, as needed.

BASIC QUALIFICATIONS

Bachelor’s degree plus at least 5 years related work experience or equivalent combination.
Experience with MS Office, including use of the Internet.
Experience managing coordinating the schedule and contacts of a senior leader(s).
Experience coordinating projects, setting realistic deadlines, managing a timeline or related experience.
Experience working with a wide range of people, such as board of directors, donors, volunteers, the public and/or all levels of staff.

PREFERRED QUALIFICATIONS

Requires a Bachelor’s degree and a minimum of five years related work experience, or equivalent combination of education and experience.
Demonstrated experience in MS Office Suite.
Proven ability to coordinate the schedule and contacts of a senior leader.
Ability to work independently.
Strong organizational skills, attention to detail, excellent verbal/written communication and proofreading skills.
Deadline driven with strong time management skills and the ability to manage multiple projects in a fast-paced environment.
Formulates and clearly communicates ideas to others, providing a variety of information to staff and others to assist workflow throughout the organization.
Works and communicates with a diverse group of people, including board of directors, donors, volunteers, the public and other staff.
Consistently demonstrates professional, positive and approachable attitude/demeanor and discretion and demonstrates sensitivity in handling confidential information.
Experience in PeopleSoft, budget tracking and expense reporting a plus.
Ability to travel between Arlington, VA & Richmond, VA on a frequent basis.
Personal passion for preserving and protecting the natural world with a belief in the mission, principles, and values of The Nature Conservancy’s global approach to conservation.

BENEFITS
The Nature Conservancy offers competitive compensation, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

TNC
HOW TO APPLY
To apply to position number 40241 , submit resume and cover letter as one document.

All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on March 5, 2012 .

Failure to complete all of the required fields may result in your application being disqualified from consideration. The information entered in the education and work experience sections are auto screened by the system based on the basic qualifications of the position.

You must click submit to apply for the position. Click save if you want to be able to return to your application and submit it later. Once submitted, applications cannot be revised or edited.
EOE STATEMENT

The Nature Conservancy is an Equal Opportunity Employer.

Post Date:

02/13/2013

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