| Job Description: |
Minimum Requirements:
• High school diploma required. Minimum of five years experience at an executive level.
• Microsoft Word, Lotus Notes, Excel and PowerPoint proficiency required.
• Ability to organize multiple tasks then execute in a timely and accurate manner.
• Ability to coordinate calendars, meetings, appointments and travel for an executive.
• Works with minimal supervision, self starter, ability to work in a team environment.
• Candidate must have exceptional written and verbal communication skills.
• Maintains strict confidentiality regarding all employee /office matters.
• Candidate must possess professional confidence to interface with clients and executives.
Job Description:
Do the best work of your life!
URS is a leading provider of engineering, construction and technical services for public agencies and private sector companies around the world. The Company offers a broad range of planning, engineering and architectural design, environmental, construction, program and construction management, systems integration, operations and maintenance, management and a wide range of specialized technical services for the U.S. federal government, state and local government agencies, Fortune 500 companies and other multinational corporations. We provide services for transportation, hazardous waste, industrial infrastructure and process, petrochemical, general building, water/wastewater, military facilities and equipment platforms, and defense and security programs.
The Oakland office of URS is actively seeking a creative, highly talented Executive Assistant for immediate employment.
Incumbent Responsibilities:
• Performs advanced administrative duties in support of Executive-level manager responsible for strategic business development (global Power and Sustainability Business Lines for 24 hours per week; supports department manager and staff for 16 hours per week.
• Assembles and analyzes information, prepares reports, agendas, correspondence and memoranda. Uses Enterprise One Accounting System
• Working independently and/or with a marketing department, collects input, organizes information, and assists in preparation of collateral marketing materials, client presentations, and proposals.
• Makes information available to team members via various means including posting content on company Intranet site.
• Answers mail and e-mail and inquiries on own initiative, follows up with other departments to ensure that requests are received and executed.
• Coordinates meetings and activities across departments and offices.
• Coordinates and manages daily calendar.
• Arranges and makes notifications of appointments and travel reservations.
• Prepares expense reports accurately and in a timely manner.
• Must possess a strong work ethic, organization skills and the ability to communicate with others. Deadline and results oriented.
• Other duties as assigned. EOE M/F/D/V
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