| Job Description: |
Minimum Requirements:
Must have High School diploma or equivalent. Strong typing skills, and knowledge of Microsoft Office.
Ability to multi-task and prioritize work in support of other staff. Works well with other employees.
Knowledge of Internet search engines, electronic mail systems, spreadsheet and word processing applications.
Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
Job Description:
This position is responsible for day-to-day office administrative support. This includes reception support, operations and procedures, various clerical duties in the office, assistance in facility maintenance as directed, office machine operation and maintenance, running errands, and other tasks as listed below, and as needed.
Responsibilities
• Provides reception back-up for lunch, breaks and vacations.
• Supports multiple managers' administrative needs.
• Orders, distributes and maintains inventory for office supplies and copy paper.
• Liaises with office equipment vendors for service calls and supplies.
• May be responsible for cell phone management.
• Processes and/or approves transactions in electronic purchasing system.
• Assists staff with miscellaneous facility needs; runs office errands.
• Liaises with office maintenance staff for facility needs.
• Provides back-up for electronic key card maintenance.
• Arranges repair of office equipment as needed (lamps, furniture, fax machines, microwaves, chairs, carpet protectors, desks, etc. as well as the copiers and printers).
• Posts general office information as needed.
• Scans documents, prepares and burns CDs, and/or creates PDF files.
• Organizes and upkeeps repro, supply, shipping and receiving areas.
• Operates photocopiers, computers and scanners to print and copy documents on various paper stocks.
• Operates office equipment, including facsimile machines, folders, cutters, perforators, collators, drills, staplers, and binding equipment.
• Performs routine maintenance and troubleshooting of office equipment.
• Allocates costs for billing based on equipment usage.
• Coordinates and schedules printing, copying, scanning, and shipping of materials and deliverables.
• Opens, sorts, and distributes incoming mail; collects and stamps outgoing mail; delivers messages; collects and distributes paperwork; marks, tabulates and files articles and records.
• Manages shipping and receiving of packages, postage and shipping debts.
• Assists with central projects files (closed projects).
• Assists with ergonomic needs of staff.
The responsibilities of this position include, but are not limited to those stated above.
URS is a leading provider of engineering, construction and technical services for public agencies and private sector companies around the world. The Company offers a broad range of planning, engineering and architectural design, environmental, construction, program and construction management, systems integration, operations and maintenance, management and a wide range of specialized technical services for the U.S. federal government, state and local government agencies, Fortune 500 companies and other multinational corporations. We provide services for transportation, hazardous waste, industrial infrastructure and process, petrochemical, general building, water/wastewater, military facilities and equipment platforms, and defense and security programs.
EOE M/F/D/V
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