| Job Description: |
Minimum Requirements:
High school diploma or equivalent
Minimum 8 years of experience as an Executive Assistant, Paralegal in a law firm and/or legal department, including transactional experience or corporate legal department experience.
Strong computer skills (Microsoft Office Suite, formatting, editing slide presentations and databases spreadsheet entry), with the ability to learn new software packages, including case management, expense reporting, time entry, and corporate travel programs.
Must possess professional confidence to interface with executive management, clients and attorneys.
Must be able to transcribe, review, proof and finalize written correspondence.
Able to perform all administrative tasks in a prompt and professional manner.
Strong organizational skills, with the ability to take ownership of assignments and see them through to completion.
Able to exercise discretion and maintain confidentiality.
Must be a self-starter and exhibit initiative, responsibility and flexibility.
Able to handle multiple tasks efficiently in a fast-paced atmosphere, while exercising strong judgment and prioritizing skills.
Self-motivated and able to work independently with minimal supervision, in addition to working with paralegals and attorneys in a team environment.
Qualified applicants who are offered a position must pass a pre-employment substance abuse test
Job Description:
Do the best work of your life!
URS is a leading provider of engineering, construction and technical services for public agencies and private sector companies around the world. The Company offers a broad range of planning, engineering and architectural design, environmental, construction, program and construction management, systems integration, operations and maintenance, management and a wide range of specialized technical services for the U.S. federal government, state and local government agencies, Fortune 500 companies and other multinational corporations. We provide services for transportation, hazardous waste, industrial infrastructure and process, petrochemical, general building, water/wastewater, military facilities and equipment platforms, and defense and security programs.
The Infrastructure and Environment Division of URS is actively seeking a creative, highly talented, professional Executive Assistant for immediate employment in its New York City office. The appropriately qualified applicant will be able to demonstrate an established career in executive level administration within a law firm or corporate legal department, with experience supporting attorneys in both litigation and transactional settings. URS is proud to provide its employees with exciting, challenging projects, and the incumbent can look forward to projects including the support of high-level attorneys and operational teams.
Performs advanced administrative duties in support of in-house legal suite of one Executive-level manager/attorney, three other attorneys, and a paralegal with responsibilities for supporting operational and business development teams around the world, including managing calendars, travel, executive time management, virtual and in-person meetings, telephone coverage/screening, copier projects, Power Point graphics and web-enabled presentations, editing and proof reading documentation, generating correspondence, mail handling, supplies control, etc. Responds to inquiries exercising significant initiative and judgment based on knowledge of policies and procedures.
Oversees corporate correspondence and assists in setting the proper image through corporate correspondence. Prepares, proofreads and distributes correspondence. Composes own correspondence as well as correspondence for signature including the execution and distribution of reports. Also, prepares special or one-time reports, summaries, or replies to inquiries under general direction.
Assembles and analyzes information, prepares reports, agendas, correspondence and memoranda.
Answers mail and e-mail and inquiries on own initiative, follows up within legal and other URS departments to ensure that requests are received and executed.
Arranges and ensures logistics for meetings, phone and web conferences; facilitates meetings that include virtual web, Sharepoint, or video components and prepares meeting minutes. Works closely with IT department to ensure meetings and devices (including mobile) can be utilized effectively prior to executive meetings.
Coordinates and manages daily appointment calendars.
Arranges and makes notifications of appointments and travel reservations.
Prepares expense reports accurately and in a timely manner.
Assembles, organizes, and processes invoices from outside law firms with internal accounting department.
Organizes and maintains case files in both hard copy and electronic formats and in accordance with applicable procedures.
Reads, understands and brings to management's attention, items requiring attention from the variety of data and reports sent to the office for action.
The responsibilities of this position include, but are not limited to those stated above.
For immediate consideration, please submit your resume online at www.urscorp.com and refer to Requisition # IE80811
URSCB018
EOE M/F/D/V
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