| Job Description: |
Minimum Requirements:
Education:
Bachelor's Degree in Business Administration or related field and minimum 7 years of job-related experience.
Skills and Experience:
Proactive, high energy, self-starting administrative professional with accuracy and discipline to control and maintain accurate calendars, travel, meetings and deliverables for C-Level Executives. Requires advanced capability operating application software including web and video meetings, MS Outlook, MS Word, MS Power Point, Sharepoint and MS Excel on desktop and mobile devices. Requires the ability to confidently engage in all situations, maintaining calm composure with positive attitude and ability to work as a team. Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks accurately and prioritize effectively. Effective communicator who can interface with executive level customers and employees, promotes a strong corporate culture through written and verbal communications.
May require travel and ability to have a flexible work schedule.
Job Description:
URS is looking for an Executive Assistant to join our team.
Job Summary: Performs advanced, diversified and confidential executive administrative assistant duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Provide administrative support in the strategic and tactical operations of executive staff members.
Essential Responsibilities:
1. Provides administrative support to executive staff members, including managing calendars, travel, executive time management, virtual and in-person meetings, telephone coverage/screening, copier projects, Power Point graphics and web-enabled presentations, editing and proof reading documentation, generating correspondence, mail handling, supplies control, etc. Responds to inquiries exercising significant initiative and judgment based on knowledge of policies and procedures including answering customer inquiries, acting as a liaison.
2. Manages scheduling and coordinating meetings, appointments, including interface with internal and external executives, arranges conferences, travel arrangements, and preparation of expense reports.
3. Oversees corporate correspondence and assists in setting the proper image through corporate correspondence. Prepares, proofreads and distributes correspondence. Composes own correspondence as well as correspondence for signature including the execution and distribution of reports. Also, prepares special or one-time reports, summaries, or replies to inquiries under general direction.
4. Arranges and ensures logistics for meetings, phone and web conferences; facilitates meetings that include virtual web, Sharepoint, or video components and prepares meeting minutes. Works closely with IT department to ensure meetings and devices (including mobile) can be utilized effectively prior to executive meetings.
5. Reads, understands and brings to management's attention, items requiring attention from the variety of data and reports sent to the office for action.
6. Organizes and maintains departmental files in accordance with applicable procedures.
7. Conducts data entry input and generates reports as required. Also, creates and maintains spreadsheets, presentation slides, web based content (Sharepoint and/or web site administration) and other databases as required.
8. Works closely with corporation, division, and strategic business units as units as well as customers and partners for coordinating schedules for meetings, phone conferences, data content and submissions, etc.
9. Coordinates the scheduling and logistics of large annual, quarterly or other strategic off-site management meetings to include; location for the meeting, attendees/invites, presentations, IT and mobility arrangements, lodging, arranging for refreshments and supplies, etc. Also attends meetings for the purpose of ensuring all administrative elements go smoothly, including preparing meeting minutes, action items and on site support.
10. Perform all other position related duties as assigned or requested.
FSHQ EOE M/F/D/V
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