| Job Description: |
Requisition ID:
Bechtel is currently seeking an Administrative Assistant for the San Francisco, CA office. The Administrator will perform a variety of administrative duties and tasks to support mobile software development and the Computer Incident Response team. The successful candidate will be responsible for, but not limited to the following:
- Receives and screens phone calls and-or visitors and directs them to the appropriate parties
- Coordinates with teams to ensure appropriate actions are completed
- Develops and maintains desktop procedures
- Composes and distributes complex correspondence using standard word processing systems
- Keeps abreast of key issues, commitments, and priorities of manager and office
- Researches and compiles progress summary reports and other information as needed
- Reviews outgoing documents for accuracy and format
- Coordinates requests from clients, managers, and project staff
- Collects, reviews, and distributes incoming hard copy and electronic mail to appropriate parties
- Coordinates and organizes meetings and events
- Provides facilities planning (availability of space) for the project including floor plans and coordination with staff needs to ensure that tasks are appropriately carried out
- Purchases and maintains office supplies
- Develops and guides the implementation of office procedures
- Provides contract support including processing of sub-contract insurance certificates and invoices
- Resolves daily administrative issues on the project
- Compiles information; analyzes and prepares routine studies and reports as directed by the office management
- Coordination of office needs for computer equipment with IS&T and provide support as needed
- Serves as the office point of contract for facilities rules, notifications, and needs
- Maintains company assets
- Performs other duties and tasks as needed support the market office and Personnel
Level I Qualifications:
- A minimum of 2 years current Administrative experience
- Eligibility to work and remain in the United States without sponsorship
- Bachelor's degree
Level II Qualifications:
- A minimum of 5 years current Administrative experience
- A minimum of 3 years Macintosh and PC platform experience
- Eligibility to work and remain in the United States without sponsorship
- Bachelor's degree
Additional Qualifications:
- Strong Macintosh and PC platform experience
- Experience in the Information Technology Industry
- Demonstrates excellent communication skills (oral and written) in English
- Possesses a high degree of individual initiative, discretion and diplomacy
- Knowledge of standard office automation tools, including Microsoft Outlook, Word, Excel, Access and web-based file transfer software
- Ability to organize and prioritize administrative deliverables
- Must be willing to work overtime as required with minimal notice
- Experience working within a large enterprise is preferred
For admin use only: CB12
Bechtel is among the most respected engineering, procurement, and construction companies in the world. We stand apart for our ability to get the job done right- no matter how big, how complex or how remote. The reliability of our performance, the enduring quality of our projects, the strength of our ethics, and the seriousness of our commitment to safety and sustainability are evident in everything we do. Bechtel delivers for its customers what others can only promise.
Build your career as you build some of the most challenging and complex projects in the world today.
Bechtel is an affirmative action/equal opportunity employer (AA/EOE).
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