| Job Description: |
CH2M HILL Facilities Office Manager Careers - The Villages, FL
The challenge? To provide Office Management support at our client site in The Villages, FL. Local applicants are preferred. Please read the basic responsibilities for this position before you apply.
Our Office Manager will coordinate office operations to include:
- Manage multiple administrative office sites
- Training, workload leveling, hiring, promotion, termination, salary setting, and performance reviews for assigned staff
- Manage a wide variety of reports (client specific, financial, annual reports, etc), correspondence, resolutions, ordinances, statistical charts, budgets, and other documents; identify and correct inaccuracies
- Coordinate procurement activities
- Ensure delivery of contracted scope as related to administration.
- Coordinate department programs, seminars, workshops, travel arrangements, special projects and events
- Responsible for the planning of an efficient office that maximizes space utilization and purchasing of the appropriate furniture and equipment
- Inventory reporting and tracking
- Create, maintain, and update Administrative Standard Operating Procedures (S.O.P.'s) as they relate to office scope of work
- Maintain and organize other Departmental S.O.P.s as they are submitted
- Treat sensitive material with the utmost sensitivity, care and confidentiality
- Recommend and initiate changes to improve work performance environment
- Resolve operational and administrative problems; prepare reports that present and interpret data, identifying alternatives and providing recommendations as necessary
- Serve as a liaison between the Client office and others such as CH2M HILL Corporate office
- Drive projects/tasks/processes to successful resolution in a timely manner
- Performs other duties as assigned
Basic Qualifications - Bachelor's degree in Business Administration or related field or experience to offset this requirement
- Six (6) years experience managing office operations, with at least two (2) years in a supervisory position managing other office personnel
- High level of proficiency in Microsoft Excel (macros, vlookups, pivot)
- Demonstrated success in managing projects and meeting deliverables
- Demonstrated negotiation skills
- Ability to multitask and maximize the resources of the office, including financial and/or material management
- Ability to establish and maintain strong interpersonal relations that require considerable tact and discretion
- Ability to keep information confidential while operating under pressure to meet deadlines and provide, at all times, superior customer service to our clients
- Highly motivated self-starter with the ability to work independently or as a team member on assigned projects with little direction
- Excellent verbal/written communication and organizational skills
- Ability to be creative and innovative for development and improvement of processes
- General knowledge of site specific software
Preferred Qualifications - Prior facilities management experience preferred
Degree Required High School or GED Preferred Years of Experience 6 What you will find At CH2M HILL, the greatest challenges provide the biggest rewards. Each day, your drive and creative ideas will be providing solutions that help build a better tomorrow. Whether it is the pride that comes with accomplishment, personal growth or making a difference in the world, you will discover true success in a career that brings out the best in you at CH2M HILL. Ready? Let's get to work.
Developing People through Challenging Projects
CH2M HILL is an Equal Opportunity Employer.
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