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Executive Coordinator, Mid-Atlantic / Central Appalachians Division Job Details

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Job Ref:  44862
Employer:  Nature Conservancy.
State/Province:  DC Metro Area
Type of Employment:  Full Time
Environmental Categories:  Other
Industries:  Other/Not Classified
Job Description:  WORK WITH US

The Nature Conservancy is the leading conservation organization working to make a positive impact around the world in 69 countries, all 50 United States, and your backyard. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. Visit www.nature.org/about-us to learn more.
The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.


POSITION SUMMARY

The Executive Coordinator provides strategic and operational support to the Mid-Atlantic / Central Appalachians Division Director.


ESSENTIAL FUNCTIONS

The Executive Coordinator is a thought partner and project manager of strategic priorities in the Mid-Atlantic/Central Apps Division, which includes New Jersey, Pennsylvania, Delaware, Maryland/DC, Virginia, West Virginia, Kentucky and Tennessee. S/he will communicate on behalf of the Division Director and will have substantial contact with stakeholders, including members of the board of directors, all levels of staff, donors, volunteers, vendors, and business relations. S/he takes on additional duties to enhance the work of the team. Such duties may include, but are not limited to, project management, writing assignments, developing documentation and targeted trainings, and/or enhancing the systems and tools used by the team. The Executive Coordinator will also perform a variety of high-level administrative tasks, including domestic and international travel arrangements, meeting and special events logistics, calendar management, drafting correspondence, and processing expenses. S/he must have advanced knowledge of the systems and resources utilized by the program in order to provide support and coordinate communications related to the resources. S/he will maintain, track, analyze, and report on key data for senior management. The Coordinator provides guidance in satisfying requirements based on extensive knowledge of policies and procedures. S/he will adapt processes and implement recommended practices in order to improve effectiveness.
The Executive Coordinator will report to the Division Director, and will have a dotted line to the Regional Director of People and Business Systems.


RESPONSIBILITIES AND SCOPE

  • Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
  • Decisions may bind the organization financially or legally.
  • Ensure compliance with TNC policies and procedures, and external (donor/legal/IRS) requirements.
  • Financial responsibility includes purchasing, processing invoices and transfers, and negotiating and contracting with vendors, and participating in budget preparation.
  • Maintains confidentiality of frequently sensitive and emotionally charged information.
  • Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability.
  • May participate in complex negotiations.
  • May supervise administrative, professional and/or volunteer staff, responsibility includes training and professional development.
  • Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs.
  • Travel and work flexible hours as needed.
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
  • Work is diversified and may not always fall under established practices and guidelines.
  • Work within scope of program's strategic goals.
  • Work with the Regional Director of People and Business Systems and other regional Executive Coordinators to promote lessons learned, elevate issues and opportunities for learning, and lead special projects beyond the scope of the Division.


MINIMUM QUALIFICATIONS

  • Bachelor's degree and 3 years related experience or equivalent combination.
  • Experience generating reports, and analyzing and interpreting data.
  • Experience managing the schedule and contacts of a senior leader.
  • Experience with database management.
  • Experience working across departments.
PREFERRED QUALIFICATIONS
  • Ability to implement complex processes.
  • Ability to use existing technology to achieve desired results.
  • Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
  • Experience coordinating projects.
  • Experience interpreting guidelines to achieve desired results.
  • Experience supervising staff, interns and/or volunteers.
  • Strong organization skills, accuracy, attention to detail and ability to manage multiple tasks.
  • Successful experience implementing strategic program goals.


HOW TO APPLY

To apply to position number 44862, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on November 30, 2016.
Click "submit" to apply for the position or "save for later" to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.
*LI -CH1
The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.


11/10/2016

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