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Administrative / Office Coordinator Job Details

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Job Ref:  45298
Employer:  Nature Conservancy.
State/Province:  Arizona
Type of Employment:  Full Time
Environmental Categories:  Other
Industries:  Other/Not Classified
Job Description:  WORK WITH US

The Nature Conservancy is the leading conservation organization working to make a positive impact for people and nature around the world in 69 countries, all 50 United States, major US cities and in your neighborhood. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.


POSITION SUMMARY

The Administrative/Office Coordinator is responsible for a variety of operations activities in support of a program's approved tactics.


ESSENTIAL FUNCTIONS

The Administrative / Office Coordinator is responsible for performing multiple administrative functions related to the Arizona business unit. Responsible for the day-to-day office activities in Phoenix. Responsible for purchasing, filing, mailroom operations, facility management, vehicle maintenance, telecommunications, and reception duties. Schedules and coordinates logistics for meetings and assists with special events. Provides administrative support to Business Unit by preparing correspondence and materials, preparing meeting agendas, handling travel arrangements and scheduling and processing expense reports. Performs assigned Information Systems, Human Resources, and Finance administrative tasks, including making deposits, processing payables, processing forms and preparing reports and acting as Phoenix "key user." May provide administrative support to some specific positions as assigned. Documents program procedures for reference by staff. Uses available systems and resources to maintain, track and research data, and produce and review reports. Collaborates with other administrative and operational staff to ensure coverage. Applies established processes and practices to improve effectiveness. Coordinates activities with multiple variables, setting realistic deadlines and managing the timeline. May assist with the training of program volunteers, and may coordinate the activities of volunteers. Handles inquiries about business unit activities and assists in the preparation of program materials and correspondence. Works cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. May communicate on behalf of the supervisor with internal and external sources, including staff, donors, vendors, and business relations to coordinate arrangements, convey information, and ensure successful execution of program. May be involved in short-term project work. May be involved in work associated with other business units.


RESPONSIBILITIES AND SCOPE

  • Demonstrate sensitivity in handling confidential information.
  • Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
  • Duties are performed under general supervision and established guidelines.
  • Financial responsibility may include deposits, purchasing, processing invoices, contracting with vendors, and assisting with budget tracking.
  • Identify routine problems and utilize existing resources for resolution, refers difficult questions and problems to supervisor.
  • Make day-to-day decisions within the scope of work assignments and prioritize work independently.
  • Serve as a team member for assigned projects.
  • Willingness to travel, work overtime, and work evenings and weekends as needed.
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.


MINIMUM QUALIFICATIONS

  • Bachelor's degree and 1 year experience or equivalent combination.
  • Experience in business writing, editing, and proofreading.
  • Experience organizing time and managing diverse activities to meet deadlines.
  • Experience performing one or more administrative processes.
  • Experience working and communicating with a wide range of people.
  • Experience using Microsoft Office and navigating the Internet.
  • Strong organizational skills and attention to detail.
  • Valid drivers license required.
PREFERRED QUALIFICATIONS:
  • 3 to 5 years of experience.
  • Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems.
  • Ability to apply research skills.
  • Ability to write and edit written materials for use with program communications and special events.
  • Database skills, including managing and tracking data, and producing reports.
  • Excellent customer service skills and focus.
  • Experience, coursework, or other training in relevant field.
  • Ability to thoroughly learn and implement a variety of software applications, particularly in relation to office management.


AUTO SAFETY POLICY

This position requires a valid driver's license and compliance with the Conservancy's Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." Please see further details in the Auto Safety Program document available at www.nature.org/careers.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.


HOW TO APPLY

To apply to position number 45298, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on April 3, 2017.
Click "submit" to apply for the position or "save for later" to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.
#LI-NC1
The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.


03/17/2017

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