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Executive Assistant Job Details

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Job Ref:  45372
Employer:  Nature Conservancy.
State/Province:  New York State
Type of Employment:  Full Time
Environmental Categories:  Other
Industries:  Other/Not Classified
Job Description:  WORK WITH US

The Nature Conservancy is the leading conservation organization working to make a positive impact for people and nature around the world in 69 countries, all 50 United States, major US cities and in your neighborhood. Founded in 1951, the mission of The Nature Conservancy is to conserve the lands and waters on which all life depends. One of our core values is our commitment to diversity. Therefore, we are committed to a globally diverse and culturally competent workforce. Visit www.nature.org/aboutus to learn more.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.


POSITION SUMMARY

The Executive Assistant will provide direct administrative support to the Long Island Chapter Director and other directors within the Chapter.


ESSENTIAL FUNCTIONS

The Executive Assistant will be responsible for a variety of administrative support tasks, including scheduling and calendar management, travel arrangements, drafting/editing correspondence, staff communications, processing expenses for the Long Island Chapter Director. The Executive Assistant will act as the Long Island Chapter Trustee liaison and be responsible for board management, meeting planning and logistics and assisting in the orientation of new Board members. The Executive Assistant will use available systems, technology and resources to provide support and coordinate communications . The Executive Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. The Assistant will communicate on behalf of the Director with staff in various programs across the Conservancy, trustees, donors, volunteers, vendors, and business relations. Responsibilities require discretion, tact and poise compliance with TNC's policies and procedures. This position may perform administrative functions for other Long Island Chapter managers or programs, as availability permits.

This description is not intended to be a complete list of all duties and responsibilities required for this job. In addition, there may be expectations for work outside of the local business unit.


RESPONSIBILITIES AND SCOPE

· Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
· Perform duties under general supervision and established guidelines;
· Demonstrate discretion in handling confidential information;
· Coordinate several projects at once; set realistic deadlines, manage a timeline, and ensure accountability;
· Makes purchases, process invoices, contract with vendors, and assist with budget tracking;
· Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
· Make day-to-day decisions within the scope of work assignments and prioritize work independently;
· Serve as a team member for assigned projects; and
· Work flexible hours and overtime as needed.


MINIMUM QUALIFICATIONS

. Bachelor's degree and 1 year experience or equivalent combination;
· Experience in business writing, editing, and proofreading;
· Experience organizing time and managing diverse activities to meet deadlines; and
· Experience working and communicating with a wide range of people.
PREFERRED QUALIFICATIONS:
· Experience working with a board of directors, donors, volunteers, the public, and all levels of staff;
· Strong organizational skills and attention to detail.
· Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
· Strong verbal and written communication skills; strong editing and proofreading skills;
· Solid knowledge of MS Office programs (Outlook, Word, Excel, PowerPoint), Adobe and other office software, competency with office technology and equipment and a sophisticated knowledge of the Internet;
· Multi-lingual skills and multi-cultural or cross cultural experiences are appreciated.



HOW TO APPLY

To apply to position number 45372, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on May 21, 2017.
Click "submit" to apply for the position or "save for later" to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.
If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer
Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.


04/19/2017

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